Remarkable workforce management for education

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EMPOWERING 10,000+ GAME-CHANGING TEAMS EVERYWHERE!

Powering game-changing teams everywhere!

Optimizing Employee Productivity Despite Declining Funds and Increasing Turnover

As one of the world’s largest and most omnipresent industries, education also faces unique challenges to achieving efficient workforce management. In addition to the daily hurdles of coordinating the work experiences of a diverse and often dispersed range of hourly and salaried employees, today’s education industry faces:

  • Decreased funding and greater budget constraints, especially for public education
  • Heightened employee burnout and disengagement
  • Increasingly higher turnover (nearly 44,000 teachers left the profession in 2022 alone)
  • Struggles attracting new and qualified staff in a tight labor market
  • A complex and multi-layered web of compliance regulations for everything from teacher certifications to wage-and-hour requirements
  • Challenges to keeping training and career development current amid the fast-paced evolution of education methods and technologies
  • A constant tsunami of time-consuming paperwork and manual processes, from tracking attendance to tracking transportation routes

Despite all of that, efficient and effective workforce management day in and day out is critical to the success of any education system.

From the bus routes to the classroom, and for every employee along the way, you need to ensure everyone is present when they’re supposed to be (and only when they’re supposed to be). You need every shift and role covered from start to finish.

You want to help department and facility managers stop wasting or losing time because of hassles and confusion over time off or scheduling problems. And, just as for your people, you want to know that all of your supplies and equipment are properly accounted for.

What’s the Answer?

Every educational enterprise, whether public or private, K-12 or higher education, would see higher productivity and greater employee engagement if:

  • Every worker was able to clock in and out accurately and quickly, regardless of where they’re located — and if the data was instantly collected and available to managers and HR, wherever they are.
  • Time off requests were coordinated among employees and managers from any mobile device, removing coverage gaps that slow down work — but also ensuring employees get the breaks and time off they deserve and are legally entitled to.
  • Scheduling complexities that stem from the diverse roles and skill levels needed for educational operations were smoothed out with real-time communication — and the right people are at the right place at the right time.
  • HR data for the large, diverse workforce that most education systems have was centralized, accurate, and comprehensive — from tracking computers and laptops to cafeteria equipment and buses.

Wouldn’t That Be Remarkable?

Education has always integrated new technologies, from smartboards in the classroom to big data and analytics behind the scenes. These technologies promise increased efficiency and engagement for everyone. The same is true when you have workforce management technology that makes it surprisingly easy to track time, plan time off, manage schedules, and stay on top of HR data.

Welcome to WorkEasy Software.

Among our more than 10,000 customers globally, we’ve helped thousands of education organizations optimize workplace productivity.

Our proven software, industry-leading time clocks, and dedicated, expert support have helped educational institutions and systems automate and streamline many of the day-in, day-out tasks that, when done right, make everyone’s job smoother and safer.

Collect employee data and simplify payroll processing with WorkEasy Software easy-to-use, accurate, digital clocking.

WorkEasy Software time clocks eliminate time theft, collect employee data, and make payroll easier than ever — anywhere, for any workplace.

Touchless Facial Recognition

Xenio F1000: always- accurate, highly secure, ultra-fast identification
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Industrial-grade Fingerprint Scanning

Xenio 700: superior matching accuracy and liveness detection
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Messy, High-volume Fingerprint Detection

Xenio 500: patented multispectral sensor for optimal fingerprinting
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Fast Low-traffic Fingerprint Imaging

Xenio 200: quickly captures high-contrast, low-distortion fingerprint image
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Hygienic, RFID Contactless Clocking

Xenio 50: smart card reader for the quickest clocking in any environment
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A Subscription Model for Superior
Time Clocks at an Affordable Price

Flexible
Subscription

Benefit from the latest technology without the upfront costs.

Solid
Guarantees

Unlimited and limited warranties for subscription and purchase options

Employee
Privacy

Secure data encryption and seamless, real-time data transfer

Flexible
Subscription

Benefit from the latest technology without the upfront costs.

Solid
Guarantees

Unlimited and limited warranties for subscription and purchase options

Employee
Privacy

Secure data encryption and seamless, real-time data transfer

Fast time and attendance that’s easy for everyone.

It’s time education had time and attendance management that’s robust and fully featured but also easy and affordable.

WorkEasy Time & Attendance ensures every employee is paid accurately, on time, every time. Managers and HR leaders can focus on real work. Unlike inaccurate and clumsy manual time clocking and disconnected data streams, WorkEasy Time & Attendance delivers:

  • Automated time tracking that minimizes errors and ensures accuracy by empowering workers to clock in and out using a time clock, kiosk, website, or mobile app.
  • Online access for employees and managers, for fast review and approval.
  • Smart, easy integrations for accurately and seamlessly exporting data to your payroll provider.

Time & attendance perfectly designed and planned.

  • Easy overtime management
  • Simplified job costing
  • Work status of any employee at a glance
  • Status tracking and geolocating — presented on a map in real time
  • Features to control overtime
  • Accurate breaks management
  • Time tracking anywhere, no matter how remote or type of worksite
  • Easily capture, validate, transform, and export time-tracking procedures, data, and processes from one platform

The perfect curriculum for easy, fast scheduling

WorkEasy Scheduling lets you create, review, share, and update schedules in minutes — anytime, from anywhere.
  • Create accurate schedules and easily fill shifts based on criteria you select.
  • Post schedules with one-click via desktop, email, or mobile notifications.
  • Review and analyze time off requests, histories, and balances for better decision making and accurate scheduling.
  • Enable easy creation and sharing of open shifts, letting teams choose shifts or having the system assign them.

One magnet site for every scheduling need.

  • Auto-assignment of open shifts
  • Simplified open shift approvals
  • Streamlined shift pooling
  • On-the-go scheduling management
  • One-click schedule creation based criteria from seniority to approved time off and more
  • Avoid labor violations: ensure available hours are equally distributed
  • Create recurring schedules and shift patterns
  • Set consecutive-day patterns, such as the common 4-on/4-off schedule
  • Configure for the Dupont schedule for any job where coverage is needed

Ensure time-off compliance, trim costs, get more done

WorkEasy Time Off is cloud-based, centralized time-off management built for today’s education industry.
  • Create policies based on easily defined time off types, accrual rules, and more.
  • Empower employees to request time off from any device, anywhere.
  • Easily track and manage time off requests, histories, and balances.
  • Empower managers to review and respond to time off requests on the go.

One supply list for every time off action.

  • Simplify time off policies by assigning to groups or companywide
  • Easily set up time off types using predefined types or creating your own
  • Leverage flexible accrual options, automated and based on the periods you choose
  • Simulate accrual calculations for better decision making
  • Streamline the request process for employees and managers
  • Create time off transparency; employees can see time off taken and available and forecast their time off options
  • Ease the burden on managers with easy viewing of employee schedules and coworker absences
  • See who’s going to be out and when from an efficient dashboard widget

HR data management easily manage it all, from laptops and projectors to employee records

WorkEasy HR Data Management gives you one place to create templates, autofill fields, require e-signatures, and manage records.
  • Assign and track assets for every employee, anywhere.
  • Gather e-signatures, easily creating templates and requesting form completion.
  • Manage employee records with customized profile data, tracking changes, and more.
  • Have access on the go, to manage HR data and documents anywhere, on any device.

One candidate for all of your HR data.

  • Create customized, reusable document templates (e.g., IRS Form I-9)
  • Efficiently upload documents and easily share them from any device
  • Implement the use of fast, efficient, and legally binding e-signatures
  • Access HR data and records from any device and get real-time alerts and notifications of changes
  • Empower workers, managers, and leaders with centralized employee records and asset management
  • See total costs — a clear, uncomplicated picture to accurately manage the cost of all assets

Trusted By 10,000+ Customers Worldwide

They’ve experienced remarkable.